Payables and collections, run on a cadence.

Cash is decided in the details: which bills get paid when, which customers are chased and how, and whether anyone is watching the aging report before it becomes a write-off. Solvebooks runs both sides of working capital on a weekly rhythm, inside your existing bill-pay, spend and invoicing tools, so payment timing is managed rather than discovered.

Animated receivables aging: a collections cadence drains the 31-60, 61-90 and 90+ buckets, cash collected rises and DSO falls from 61 to 38 days.

WHAT IS INCLUDED

Bill capture, coding and approvalsSupplier bills captured, coded to the right account and class, routed to the right approver, and matched to receipts or POs where you use them.

Payment runs timed to cashA weekly payment proposal that respects terms, early-payment discounts and your cash position. You approve; we execute.

Customer invoicing and cash applicationInvoices issued on time from your source of truth, payments applied daily, and unapplied cash kept at zero.

CollectionsA written collections cadence: reminders, statements, escalation to a human when it matters, and an aging report that is actually current.

Vendor and customer master dataClean vendor and customer records, duplicates removed, terms recorded, tax status verified.

Working-capital reportingDSO, DPO, aging and cash conversion reported monthly, with the actions taken and the actions proposed.

HOW IT RUNS

WeeklyBills coded and routed; payment proposal issued; collections cadence executed; cash applied.

MonthlyAP and AR sub-ledgers reconciled to the general ledger as part of the close; aging reviewed with you.

AlwaysA CPA reviews exceptions and anything unusual before it is actioned. You keep approval authority over every payment.

The work is done inside your systems; a CPA Ontario-registered accountant reviews every output and is accountable for it. You keep final sign-off. How the firm works.

WHO IT IS FOR

Companies where the founder or the finance lead is still the one chasing invoices and approving bills at 11pm, or where DSO has drifted and nobody owns it. Especially useful for multi-currency groups and businesses with a US subsidiary.

Collections accelerated and payment timing actively managed for a conversational-AI company; cash released from working capital for an HVAC group.

QUESTIONS

Do you make payments on our behalf?

We prepare and schedule payment runs in your bill-pay or banking platform; approval and release stay with you. Nothing moves without your authority.

How are customers chased?

Reminders and statements are templated and sent on a cadence you approve; anything sensitive or escalated is handled personally. Tone and timing are set with you at the start.

Which tools do you work in?

Xero and QuickBooks Online, Ramp and similar spend platforms, the bill-pay and invoicing tools attached to them, and your bank feeds. Other tools are usually fine; ask.

Email us to set up a process review. Bring your last close and your reporting pack.

Email us to set up a process review

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